Planning and Evaluation Form (PDPEF) explained
The International Interchange Committee (IIC) has closely worked with CISV's Educational Officer at IO to prepare the new Programme Director's Planning and Evaluation Form (PDPEF) for you. The form is available online from here. Interchange leaders and LICs are asked to use the form from 2008 on. The download package contains guidance notes which help to understand how to use the form. IIC likes to give additional information on Goals and Indicators on this page. If you have further questions, you can drop an e-mail to iic.evaluation@cisv.org. We further have set up a Forum on Friends to discuss using the new form.
- Documents of the Download Package
- Interchange Goals and Indicators
- Further Links
- Questions and Answers
Documents of the download package
The document Programme Director’s Planning and Evaluation Form (PDPEF) contains the form itself. Sections need to be filled with information from before the interchange, form the beginning of and during hosting, as well as at the end of the Interchange. One PDPEF has to be filled for each hosting phase of the Interchange. The LIC of the hosting country is responsible for filling it. The form has to be sent to IO within two weeks after the end of hosting the program.
The document Individual Evaluation Form should be used by the leaders to evaluate every single delegate. It is recommended that the group of Interchange leaders meet from time to time during the interchange hosting phases and summarize the observations on each delegate in this form. The results of each Individual Evaluation Form is combined and put into the PDPEF in an anonymised form. The PDPEF does not contain the name of the delegate, instead ‘F1’ and ‘M1’ are used to describe one female (F) and one male (M) delegate. Two result tables exist in PDPEF, one for each delegation.
This document contains the Guidance Notes for PDPEF. It explains the purpose of evaluations, and then describes the Form (PDPEF) in detail. The last page contains details on goals and indicators of the Interchange programme.
The document Programme Director’s /LIC Job Profile outlines the main areas of responsibility and tasks that need to be done or delegated by the Programme Director/LIC to ensure a successful programme.
Interchange Goals and Indicators
Educational Goals have been set by all international programme committees. For the Interchange programme the following ranked order was developed:
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Goal 1:
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Increase cultural awareness
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Intercultural Awareness:
to aid the understanding and appreciation of other cultures, including one’s own, through being part of an international program |
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Goal 2:
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Increase Cooperative Skills
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Cooperative Skills:
to provide an opportunity for youth to live in a peaceful society, where one can learn the values of consideration for others and the benefit of cooperation with fellow participants |
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Goal 3:
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Increase Self Awareness
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Self Awareness:
to provide an opportunity for youth to help to build self-confidence an to stimulate critical thinking |
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Goal 4:
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Develop leadership Skills
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Leadership Skills:
to provide an opportunity for youth to develop leadership skills through participating actively, creatively and responsible in decision making and the hosting programme |
Indicators for Educational Goals are structured according to the Intercultural Dimensions: Attitude, Skill and Knowledge (ASK-Model, see Info File Section T, CISV Educational Principles, for further information).
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G1. Increase Intercultural Awareness |
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I1a) Participants learn where and when to use different phrases of the host family language |
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I1b) Participants understand host family structure
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I1c) Participants share aspects of culture and customs with the host family |
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I1d) Participants learn aspects of culture and customs of the host country |
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G2. Increase Cooperative Skills |
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I2a) Participants interact with partner independently |
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I2b) Participants make an effort to include themselves in the group |
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I2c) Participants interact with the family through conversation and activities |
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G3. Increase Self Awareness |
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I3a) Participants are able to compare their own daily routines and responsibilities with those of host family |
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I3b) Participants are able to compare themselves with others in delegation |
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I3c) Participants are able to compare themselves with their Interchange partner |
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G4. Develop Leadership Skills |
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I4a) Participants contribute to planning and organising activities |
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I4b) Participants behave appropriately towards others |
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I4c) Participants make inclusive decisions involving the group |
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I4d) Participants take responsibility for self and actions |
Further Links
- Interchange PDPEF download from Resources
- CISV Educational Principles, Info File Section T
- General Guide, Chapter about Evaluation, G-9 and G-10.1
- Forum on PDPEF for Interchange
- E-Mail to your IIC RegionalCoach (ReCo):
Questions and Answers
- Shall I use the new PDPEF in 2008 when it is the second phase of a Long Interchange of 2007?
Yes, you should use the new form, since it replaces other forms which are not available any more in 2008.