CISV Official International Meetings and Elections

All official documents relating to CISV’s formal international meetings are processed through the IO. Where appropriate, they are made available on the Resources web site.

Annual International Meeting (AIM)
The host NA takes care of all the practical arrangements. The IO cooperates with the host team to ensure that information is shared and things like fees, registration and insurance are covered. The IO is responsible for processing all official reports and decision-making documents. The person primarily in charge of this function is Bebbe Hron. He oversees the following:

Collection and processing of reports and motionsPosting documents on the Resources website
During the AIM, a satellite IO operates at the AIM site and collects and processes all motions submitted at AIM, as well as Committees plans submitted for approval
The Secretary General collates and finalises the AIM Minutes, which are posted on the Resources website.

Mid-Way Meeting (MWM)
This meeting of the International Executive Committee (IEC) usually takes place in February, in Newcastle upon Tyne and includes a meeting with IO Staff. The IO is responsible for processing all official reports and decision-making documents. Again, the person primarily in charge of this function is Bebbe Hron, who oversees the following:

Collection and processing of reports and motions
The Secretary General collates and finalises the MWM Minutes, which are posted on the Resources website .

Annual General Meeting (AGM)
As a limited company, CISV International Ltd. must hold an AGM each year. These meetings deal with corporate matters such as the accounts/auditors, election of directors and secretaries and any resolutions. For convenience, the AGM is held during the AIM. As most of the matters addressed at the AIM are beyond the scope of the corporate issues of interest to Companies House, the AGM is held as a separate session and minuted separately. The IO is responsible for processing all official reports and decision-making documents. The person primarily in charge of this function is the Secretary General. The Secretary General works with the Company Secretary to prepare the Notice of the AGM as well as the minutes. Notice is circulated approximately a month prior to the AGM, along with the minutes of the last AGM and the audited accounts.

International Junior Representative (IJR) Election
The IJR elections are held annually, as each IJR is elected in alternate years and serves for a term of two years. IN accordance with Info File O-15, the Secretary General serves as election chair. During the year, the IO processes and distributes all the nomination and confirmation documents relating to the election. The voting session, itself, is chaired and minuted by the Secretary General.

International Executive Committee (IEC) Election
Held every 3 years at the AGM, this election is managed entirely by an Election Committee appointed for each election. The IO may distribute information on behalf of the committee, but is not involved in managing the election process.